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Conference Planning Guidance

The Wisconsin Chapter prides itself on hosting two outstanding conferences each year, as well as an excellent summer outing and occasional specialty workshops. Each spring and fall conference is held in a different location each year and is organized by a local host or host committee and a program committee. The host committee is primarily responsible for the venues used for the conference, local arrangements, registration management, entertainment and advertising. The Program Committee has primary responsibility for the content of the conference, including general sessions, technical sessions and Chapter business meetings.

Guidance has been developed from the experience of past conference hosts to facilitate future conference planning and administration. A guidance document has been prepared by a committee of past conference hosts and Chapter presidents, led by Paul Woodard for conference host committees. The document is intended to be managed over time as a living document so it can continue to provide effective guidance into the future. 

Wisconsin Chapter Conference Planning Guide v 3.0 (for host committee) 

A second guidance document has been prepared to address development of conference programs.

Wisconsin Chapter Conference Program Guidance (for program committee)

The conference planning guidance document references several other documents as appendices, which are available at the bottom of this page. For further information contact Paul Woodard at woodardp@ci.janesville.wi.us or (608) 755-3182, or a current member of the Chapter Executive Committee.

Appendix J Schedule.doc Appendix J Schedule.doc
Appendix D2 Exhibitor Registration form.xls Appendix D2 Exhibitor Registration form.xls
Appendix E Registration Form.doc Appendix E Registration Form.doc
Appendix K Thank You letter.doc Appendix K Thank You letter.doc
Appendix N1 Spring Conference financing.xlsx Appendix N1 Spring Conference financing.xlsx
Appendix H Expense Documentation.docx Appendix H Expense Documentation.docx
Appendix C Conference Program.doc Appendix C Conference Program.doc
Appendix D1 Exhibitor letter.doc Appendix D1 Exhibitor letter.doc
Appendix L2 Postconference Newsletter.docx Appendix L2 Postconference Newsletter.docx
Appendix I Sponsorship Letter.doc Appendix I Sponsorship Letter.doc
Appendix D Exhibitor Save the Date.doc Appendix D Exhibitor Save the Date.doc
Appendix B Budget.xlsx Appendix B Budget.xlsx
Appendix A Conference Schedule.xlsx Appendix A Conference Schedule.xlsx
APWA WI Chapter Conference PLanning Guide 3.0 20180201.pdf APWA WI Chapter Conference PLanning Guide 3.0 20180201.pdf
Appendix M Final budget.xlsx Appendix M Final budget.xlsx
Appendix F Deposit Form (2).xlsx Appendix F Deposit Form (2).xlsx
APWA WI Chapter Conference Program Guidebook 20171208.pdf APWA WI Chapter Conference Program Guidebook 20171208.pdf
Appendix N2 Fall Conference Financing.xlsx Appendix N2 Fall Conference Financing.xlsx
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